Working Flow Chart of a Garment Merchandiser

Garment Merchandiser:

A merchandiser is he who builds up a relationship with the buyer and acts as a seller. He plays a vital role in an organization in the sense that he bears more responsibility than others in regard to the execution of an order. Works of merchandiser is called merchandising. He carries huge importance for a garments factory because on a merchandiser the whole profit or losses are depending. Because a silly mistake by him can be a million-dollar loss. The aim of merchandiser is to sell the garments at a more valuable price than the total cost of fabric, accessories, other things, the labor cost, rent of factory, etc. The working flowchart of an apparel merchandiser is given below.

Merchandiser in on duty
Merchandiser in on duty

Working Flow Chart of a Garment Merchandiser

Sourcing of buyer (hosting webpage, preparing profile, visiting buying house etc)

Receive order sheet.

Discuss with the planning department for availability of production space.

Discuss with prod Dir/GM for the capability of handling such orders and probable productivity per hr.

Analyze product package and space sheet for costing.

Find out the consumption of fabric.

Analyze the fabric content, knitting pattern, GSM and do fabric costing.

List out all Accessories, do the consumption and costing.

Analyze printing, embroidery, value addition work washing for costing.

Analyze productivity per Hr with machine and manpower requirement (May take help from production people).

Assess cost of making per Dozen.

Confirm price from component authority

Quote price to the buyer

Negotiate the price with buyer

Confirm order with buyer

Prepare time and action calendar (with available production lead time)

Prepare Gantt chart (In support of T&A and incorporate all important issues and events with completion date)

Receive size color breakdown and color standard.

Prepare lab dip, strike off, yarn dip, etc and arrange approval of the same.

Receive art work and sample for printing, embroidery, value-added work, washing, and get approval for the same.

Develop all samples and submit the same to the buyer for necessary approval.

Obtain and ensure all approval as per T&A and Gantt chart to facilities production as per plan.

Receive master L/C

Prepare final cost approval sheet to facilitate the opening of all BB L/C.

Open BB L/C for yarn, accessories, printing, embroidery, etc

Arrange all fabric and accessories and ensure in the house of the same as per T&A.

Source for printing, embroidery, value add work, washing, and complete deed of agreement with them.

Ensure inventory of all items on arrival to store to confirm the qty, color, sizes, and quality as per requirement

Arrange all pre-production meetings and inspections on time.

Arrange all lab tests on time.

Ensure dispatch and approval of all samples which may affect the final inspection and shipment

Arrange a final inspection on the scheduled date.

Do load calculation and ensure booking of all load-carrying transport well in advance.

Ensure space booking with sea and air freight forwarder.

Help the commercial department to submit all documents to the bank on time.

Ensure realization of full payment as per shipped qty and price

Author of this Article:
Noor Ahmed Raaz
 Asst. Merchandiser
 A.M.C.S Textile Ltd
 Email: [email protected]

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